KONE EMPLOYEE BENEFIT FUND FOR STAFF, NOTICE OF AUTUMN MEETING

KONE EMPLOYEE BENEFIT FUND FOR STAFF

NOTICE OF AUTUMN MEETING

Time and place
The Annual Autumn Meeting of the KONE Employee Benefit Fund for Staff will be held on Tuesday, 25 November 2025, at 16:15 (EET) via Microsoft Teams.
The meeting will be conducted in Finnish. In the new Teams version (licence version), participants can use the automatic translation feature for live captions in English. Instructions can be found at the end of the meeting material.

Registration and voting rights

To participate and exercise your voting rights, please register no later than 15 November 2025 using the Webropol form:
👉 https://link.webropolsurveys.com/s/vakuutuskassan-syyskokous2025

Registered participants will receive the meeting link, agenda and materials by email before the meeting. Voting will be conducted electronically. Detailed instructions on voting and participation will be sent to all registered participants after the registration period ends.

Those who have not registered in advance may still attend and speak at the meeting but cannot vote. The meeting link can be requested by email from [email protected].

Powers of attorney

Proxies should be submitted together with the Webropol registration form via the same link. Proxy form for insured members can be found attached with the meeting notice: https://vakuutuskassa.com/wp-content/uploads/2025/11/POWER-OF-ATTORNEY.pdf

Agenda items

1. Matters in accordance with Section 34 of the Fund’s Rules

  1. Decide on the remuneration of the Board of Directors and auditors.
  2. Elect new members and deputy members to replace those whose terms have expired:
    • Members leaving office: Lauri Näsi and Päivi Linna
    • Deputy members leaving office: Jari Hurme and Sari Selin
    • Additionally, one vacant seat (formerly held by Samppa Antila) will be filled for the remaining two-year term.
  3. Elect auditors and deputy auditors.
  4. Discuss the Board’s proposal for amendments to the Fund’s Rules (see proposal below).
  5. Other business and discussion:

At the end of the meeting, other possible matters will be addressed, followed by an open discussion.

Members interested in standing for election to the Board or as deputy members are kindly requested to notify Terhi Pousi ([email protected]) in advance. Advance notice is not mandatory but will facilitate the practical arrangements for the meeting.

Board’s proposals for amendments to the Fund’s Rules

a. Proposals related to balancing the Fund’s finances
The Board proposes the following amendments to ensure the long-term financial sustainability of the Fund and the continued availability of its supplementary benefits.

  • Section 8: Membership fee adjustment
    The monthly fee is proposed to be increased to €35 per month.
  • Section 14: Annual reimbursement cap for supplementary benefits
    The annual cap is proposed to be reduced from €2,000 to €1,500.
  • Sections 15.2–15.7: Adjustments to reimbursement levels for supplementary benefits

Sections 15.2–15.7: Changes in the reimbursement levels for supplementary benefits

  1. Doctor’s fees
    The Fund will reimburse 70 % of the doctor’s invoice.
  2. Examinations and treatments
    The Fund will reimburse 70 % of the costs of medical examinations and treatments, such as laboratory tests, imaging.
  3. Private dental care
    Up to €250 per year will be reimbursed for private dental care.
  4. Public dental care
    75 % of the patient’s share (copayment) in public dental care will be reimbursed according to public healthcare rates. There is no annual limit for this reimbursement.
  5. Medicines
    90 % of the medicines costs will be covered.
  6. Eyeglasses
    Reimbursement of up to €350 every three years for the purchase of eyeglasses.
  7. Section 15.7: Removal of rarely used supplementary benefits
    The following items are proposed to be removed from reimbursable benefits:
  • Medical aids and devices
  • Travel costs
  • Deductible of private medical expense insurance

b. Other proposed amendments

  • Section 37: Notice of meeting and registration procedure
    1. The meeting notice shall be delivered 2–4 weeks before the meeting.
    2. Participation and voting rights shall require advance registration.

Detailed justifications for these proposed amendments are provided in the attached Board’s explanatory document.

Participants who have a Microsoft 365 Copilot license can activate the live captions feature in Microsoft Teams, which allows the spoken Finnish to be automatically translated into English captions during the meeting. For more information and instructions HERE.

Welcome to the meeting!
Hyvinkää, 4 November 2025
The Board of the KONE Employee Benefit Fund for Staff

Toimihenkilöiden hallituksen esitys sääntömuutoksiksiLataa

https://vakuutuskassa.com/wp-content/uploads/2025/11/Vakuutetun-valtakirja-toimihenkilot.pdf

https://vakuutuskassa.com/wp-content/uploads/2025/11/POWER-OF-ATTORNEY.pdf

https://vakuutuskassa.com/wp-content/uploads/2025/11/Osakkaan-valtakirja-toimihenkilot.pdf