Invitation to Spring Meeting on Thursday 23 April
EMPLOYEE BENEFIT FUND FOR STAFF
INVITATION TO THE SPRING MEETING 2026
Welcome to the spring meeting of the Kone’s Employee Benefit Fund.
The meeting will address the statutory financial statements and decide on amendments to the rules, some of which affect the rules and some clarify the current rules. In addition, matters presented by the insured will be discussed, as well as the development of the Fund’s benefits.
TIME AND PLACE
The statutory spring meeting of the Fund will be held on Thursday 23 April 2026 at 16:15 via Microsoft Teams.
The meeting language is Finnish.
REGISTRATION AND VOTING RIGHTS
Participation and the right to vote require registration no later than 13 April 2026 using a Webropol form:
👉https://link.webropolsurveys.com/S/DF9AB8ECAAF93B99
Registered participants will receive the meeting invitation, participation link and materials by email. Voting will take place electronically, and further instructions will be sent after the registration period ends. A phone number is requested at registration for possible voting needs. Please be prepared that the meeting may run long, and participants are expected to be able to attend until the end of the meeting.
PROXIES
Any proxies must be submitted together with the registration through the same form.
⚠️Proxies submitted after registration cannot be accepted.
Please note that once you have submitted your registration, you will no longer be able to send any proxies.
👉https://vakuutuskassa.com/wp-content/uploads/2025/11/POWER-OF-ATTORNEY.pdf
AGENDA
1. Matters under Section 34 of the Rules
a) Presentation of the financial statements and the auditor’s report
b) Decision on the approval of the previous year’s financial statements
c) Decision on granting discharge to the Board and the Managing Director
d) Decision on the use of surplus or coverage of deficit
e) Decisions on other related actions
2. Rule amendments to be decided according to the Board’s proposal
Key changes include clarifications to insurance conditions, definitions of foreign assignments and layoffs, and updates to coverage (e.g., dental care, public health care costs, and restructuring of benefit categories).
Key changes
- Insurance fee: proposed to be amended to 38 euros
- Conditions of the insurance relationship:
- clarification of the minimum working hours requirement
- definition regarding zero-hour contracts
- Foreign assignments and layoffs:
- definitions and handling of insurance fees clarified
- Covered treatments and benefits:
- definitions and limitations related to dental care clarified
- public healthcare charges specified
- structure of reimbursements clarified and reorganized
- some additional benefits proposed to be removed
Clarifying and technical changes (no impact on benefits)
- structure and wording of the rules clarified
- numbering and references corrected
- additional subheadings added
- member’s duty to provide information clarified
- meeting and voting procedures specified
Detailed breakdown of the rule amendments
| Section | Amendment |
| 4 | Text clarified into sub‑sections; addition of the minimum working hours requirement; definition regarding zero‑hour contracts; possibility to open the insurance relationship by Board decision; transition provision clarified. |
| 8 | Insurance fee set at 38€; definition and rules regarding foreign assignments and interruptions clarified; collection rules during layoffs clarified; subheadings added. |
| 9 | Wording clarified, no practical change. |
| 14 | Reference expanded to cover sections 15.1–15.9. |
| 15.2 | Added treatments performed by a dentist that do not concern teeth; additional subheadings added. |
| 15.3 | Change in numbering; new title: Procedures, surgeries and institutional charges; institutional charges added; content clarified. |
| 15.3 | Dental care, new numbering 15.4: added definition of treatments related to teeth; use of service vouchers; clarifications to exclusions regarding cosmetic and orthodontic treatments. |
| 15.4 | Public healthcare, new numbering 15.5: added oral healthcare charges. |
| 15.5 | Numbering of examinations changed to 15.6. |
| 15.6 | Rehabilitation‑supporting treatment methods separated into a new subsection numbered 15.7. |
| 15.6 | Items (d) and (e) added under a new subheading 15.8. |
| 15.7 | Glasses and eye examinations added under a new subheading 15.9. |
| 15.7 | Proposed removal of assistive devices, travel costs (as an additional benefit), cleaning supplies and dressings, and deductible of private medical expense insurance. |
| 15.7 | Institutional charges moved to section 15.3, numbering updated accordingly. |
| 18 | Wording clarified; member’s duty to provide information specified. |
| 23 | Numbering reference updated to 15.1–15.9. |
| 37 | Participation of those registered by the deadline added; requirement to submit proxy included. |
| 39 | Method for calculating number of votes in ballots clarified. |
3. Other matters and discussion
Matters submitted by the members to the Fund’s meeting
- The mandatory insurance relationship of the Insurance Fund
- Limiting additional benefits to essential medical treatment reimbursements
In addition, the meeting will include a discussion on the development of the Fund’s benefits and potential proposals to be brought to the autumn meeting.
The financial statements will be available for viewing on 16 April 2026 and will be published on the fund’s website.
Welcome to the meeting!
Hyvinkää 31 March 2026
Board of the Kone’s Employee Benefit Fund